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OPTIMISATION OF YOUR BUSINESS TRIPS

Travel management requires rigorous organisation and good knowledge of suppliers’ operating methods in order to take advantage of the opportunities offered by the market and to buy better.

The constant change in solutions, continuous restructuring of the stakeholders, the changes in regulations and the economic pressure are some of the factors that have an impact on the financial management of this important non-production expense item.

The travel policy of the business is also strategic. It concerns all the departments and must correspond with the expectations of the staff, HR management and the market environment.

Facilitating business travel means making travellers benefit from the innovations in this field, ensuring their safety, and getting them to support the changes in the process to have a successful effective programme.

The EPSA hub of experts intervenes in the entire value chain to assist their customers to optimise this area. Invoicing audit, definition of a strategy, supplier sourcing, simplification of the BTO and call for tenders procedures, etc., all the levers are activated to assist in the establishment of a profitable long-lasting travel management policy.

Key data

  • 1st market participant
  • Over 300 references in the field, 34 CAC40 businesses
  • An incomparable benchmark base for more than 80 POS
  • Over 20 dedicated consultants
  • 2 billion € audited each year
  • A sector that is worth over 35 billion € in France
  • The trips and travel budget represents 4 to 6% of procurements
  • Average stakes of 12% noted on our recent missions (maximum, 20%)
  • On an average, €1 invested with EPSA provides €9 of savings for our customers.
MICE

Meeting, Incentive, Convention & Events

Events at the heart of business communication issues

The MICE market covers all the expenses related to the organisation of seminars, conferences, conventions and other incentives. Estimated at 8.2 billion euros in France in 2015, it is now an essential expense item for businesses that need to win the loyalty of their customers, motivate their teams, develop their reputation, reinforce their brand image and send a message.

The events-based strategy to be implemented must be clearly defined to achieve the goals that are set.  Good coordination with external service providers, such as communication agencies, is essential to organise value-creating projects with controlled budgets.

EPSA consultants become a part of your organisation and assist your different instructing parties to define and implement the MICE strategy.

They know this market perfectly, the areas of innovation and the stakeholders, thereby ensuring control of the contract risks inherent in the organisation of events.

Hotel programme

A strategic choice to control the company’s business travel budget

The optimisation of hotel expenses is a real headache for buyers and travel managers. In light of the wide range of data sources, the diversity of participants and the variety of rates, implementing a reasonable and reliable programme becomes complex and time-consuming.

Outsourcing this practice, which is not limited to simply negotiating prices for rooms, can be very lucrative for multinationals as well as SMEs. According to the profile and culture of the business, a hotel programme can generate up to 30% in savings.

EPSA consultants provide you with complete management of your actions including: multi-source data collection and consolidation, analysis and benchmarking offers, strategic recommendations on geographic coverage of your expenses. They also assist with the negotiation of rates and services offered by the hotels entering into formal agreements, at fixed or dynamic rates according to the pertinence.

Air travel programme

Air transport expenses have an impact on the total cost of business trips

Although they are business development vectors, trips are a source of considerable expenses that must be supervised and streamlined to reduce general costs.

Challenged by the newcomers, notably low-cost hauliers, the air transport market is in full transformation. Business travellers’ expectations have changed and companies have reviewed their economic models to adapt to the new state of affairs.

In this context, the analysis and negotiation of business agreements is a primary optimisation lever, but there are many ways of reducing the price of plane tickets while keeping the supplementary services, essential for the comfort of travelling entrepreneurs.

The development of a good air travel programme is based on the consolidation of the consumption data, the development of an Air reference system strategy, control of calls for tender, accounting of the savings made.

EPSA expertise determines your consumption habits, identifies the airline companies most often used, the reservation classes that correspond with your travel policy, your traffic and routing type, etc., in order to provide you with a procurement strategy that meets your ambitions and your staff members’ expectations.

Travel Agency and reservation tools

Changes in processes useful for the management of professional mobility

To ensure real management of the business travel expense, there are innovative tools on the market that can be used to control the policy to be implemented and assist travellers who are more and more connected.

However, the key to success of a strategic programme is based on change management and the communication required with staff members to elicit their support. Defining clear rules is essential for proper use of the on-line reservation tools and for effective collaboration with the partner travel agencies.

On a market that is both mature and is constantly changing, the service quality and personalisation of reports are levers that make all the difference in improving user satisfaction, cost control and the optimisation of rates.

EPSA consultants help their customers to define needs and roll out adapted and innovative solutions. They work on the latest payment models designed by the market, and offer customised strategies framed to suit the profile and culture of your business.